The regular meeting of the Chesapeake Airport Authority was held on Wednesday, March 20, 2019 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.
|MEMBERS PRESENT||Don Britt, Steven Morien, Burke Craver, Chad Diederich, Meredith Kennedy, Paul Chappell and Richard Cheliras|
|MEMBERS ABSENT||C.T. Cowling; Wynn Dixon|
|AIRPORT MANAGER||Chris Schrantz|
|LEGAL COUNSEL||Anita Poston, Vandeventer Black LLP|
|ENGINEERS||Jeff Tarkington, Steve Peterson, Jeff Wellman – Talbert & Bright|
CALL TO ORDER
In the absence of the Chairman and Vice Chairman, Secretary-Treasurer Britt called the meeting to order.
A motion was made by Mr. Craver, seconded and passed on a vote of 6 to 1 – to accept the minutes from the meeting of February 2019. Mr. Cheliras voted no.
Ms. Julie Anderson, Executive Vice President with Towne Bank gave a presentation of the terms on which Towne Bank would serve as the depository bank for the Authority. Members also asked questions about the possibility of Towne Bank providing the financing for near term capital projects. It was suggested that the finance committee explore the financing options in more detail.
Mr. Britt reported that he inspected the financial statements before the meeting and found them in order. Mr. Britt asked staff to provide additional information on items attributable to the gate repairs that exceeded the budget. A proper motion was made, seconded and passed to accept the financial statements as presented for February 2019.
Mr. Schrantz reviewed the invoices for the month: Austin Electrical, $1,100 AWOS Inspection; Talbert & Bright Invoice No. 7 $6,131.50 CS6-49 (hangar site construction); Talbert & Bright Invoice No. 8 $39,225.42 CS6-49 (Hangar Site Construction); Parkway Grading Pay Request 6 $43,343.59 CS6-49 (Hangar Site Construction).
Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid are listed on the schedule attached.
A motion was made, seconded and passed to approve payment of the invoices and to allow for the payment of a landscaping bill not to exceed $2,900.
Vision and Mission Statement: Mr. Diederich suggested that the Mission and Vision Statement are satisfactory. He also suggested that the vision statement should be a guiding document useful for the next 5 years.
TALBERT & BRIGHT REPORT
Virginia Pollution Discharge Elimination System Permit
Mr. Steve Peterson stated that the permit application should be wrapped up by April and submitted to DEQ for the reissuance of the permit.
Hangar Site Preparation Construction
Construction site is shut down due to the weather.
Master Plan, Master Plan Process and Airport Milestones Presentation by Talbert & Bright.
Jeff Wellman, Jeff Tarkington and Steve Peterson presented the process of Master Plan development. They identified progress of Chesapeake Regional Airport since the current Master Plan and discussed the plan last updated in 2008.
Ms. Kennedy made the following motion which was seconded and unanimously approved:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting pursuant to the exemption at Virginia Code § 2.2-3711.A. 29 for the discussion of the award of a public contract involving the expenditure of public funds, including interviews of offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the negotiating strategy of the Authority. Following such motion, the Authority went into closed Meeting.
Certification of Closed Meeting:
Following the closed meeting, Mr. Kennedy made the following motion. Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.
Mr. Britt Yes
Mr. Morien Yes
Mr. Diederich Yes
Mr. Craver Yes
Ms. Kennedy Yes
Mr. Cheliras Yes
Mr. Chappell Yes
A Motion was made and properly seconded to move the general accounts of Chesapeake Airport Authority to Towne Bank. The motion passed 5-1. Mr. Craver Abstained. Mr. Diederich voted NO.
Mr. Schrantz reported that he anticipated that the gate repair bill from Hurricane Fence will be $22,130.00.
Mr. Britt had no report and thanked everyone for their time.
There being no further business, the meeting was adjourned at 8:30 pm.
The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.