Meeting Minutes

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, December 12, 2018 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Chairman Cowling called the December 2018 meeting to order.

CLOSED SESSION
Motion to convene closed meeting:
The following motion was made, seconded and passed unanimously:

Legal Advice Exemption
I move that the Board of the Chesapeake Regional Airport Authority convene in a closed session, pursuant to the legal advice exemption at § 2.2-3711(A)(7) of the Code of Virginia, for consultation with legal counsel and briefing by staff or consultants pertaining to actual or probable litigation where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the Authority; and consultation with legal counsel employed or retained by the Authority regarding specific legal matters requiring the provision of legal advice by such counsel.

CLOSED MEETING COMMENCED – 7:05 P.M.

RECONVENE PUBLIC MEETING –7:15 P.M.

Certification of Closed Meeting:
Ms. Kennedy made the following motion which was seconded and passed by roll call vote recorded below:

Certification of Closed Meeting
Now, therefore, be it resolved that the Board of the Chesapeake Regional Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:          
Mr. Diederich                                      Yes
Mr. Morien                                         Yes
Mr. Cheliras                                        Yes
Ms. Kennedy                                       Yes     
Mr. Chappell                                       Yes
Mr. Dixon                                           Yes
Mr. Britt                                              Yes

The minutes will reflect that the certification was made by Ms. Kennedy.

A motion was made, seconded and passed to approve airport manager to pursue further negotiations as discussed in closed session.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of November 2018.  

TREASURER’S REPORT
Mr. Britt stated that he found the November 2018 financials to be in order. Mr. Britt made a motion which was seconded and passed unanimously to approve the financial reports for November 2018.

INVOICES

Mr. Schrantz reviewed the invoices over $1,000:

City of Chesapeake                 $33,284.00 (Storm Water Billing,
City of Chesapeake                 $13,500.00 (Note Repayment),
Parkway Grading                    $31,616.00 (CS6-49 PR $ Utility Work).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2018 included:

Dixon Hughes Goodman        $1,000, (Audit Billing),
Dixon Hughes Goodman        $1,700, (Final Audit Billing),
Four C Construction               $1,271.10, (LED Lighting Retrofit),
Talbert & Bright                     $7,225.00, (Hangar Site Construction, CS6-49, Inv. 1),
Talbert & Bright                     $13,941.55 (Hangar Site Construction, CS6-49 Inv 4),
Talbert & Bright                     $11,306.70 (Hangar Site Construction, CS6-49 Inv 5),
Parkway Grading                    $82,299.64 (Hangar Site Construction, CS6-49 PR 2),
Parkway Grading                    $94,196.39 (Hangar Site Construction, CS6-49 PR 3),
Weed Control, Inc.                 $1,317.15 (Weed Remediation).
Talbert & Bright                     $5468.59 (Corporate Hangar Construction Inv. 1)
Talbert & Bright                     $11048.63 (Corporate Hangar Construction Inv. 2)
Talbert & Bright                     $2549.69 (Corporate Hangar Construction Inv. 3)
Dominion Power                    $2,143.00 (Utility)
Dominion Power                    $1,177.18 (Utility)
Dominion Power                    $2,382.58 (Utility)
US Bank                                  $9,771.83 (Nov Bond)
US Bank                                  $9,771.83 (Dec Bond).          

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
Mr. Diederich asked for more input into the creation of the vision statement and he hopes to renew work on the statement after the first of the year.

NEW BUSINESS
None

COMMITTEE REPORTS
None

TALBERT & BRIGHT REPORT
Mr. Peterson gave the following report:

CORPORATE HANGAR SITE PREPARATION
The project is continuing to move forward.  Most of the storm sewer pipes have been installed.  The last remaining pipe will be installed at the end of the week.  The contractor is looking to start the installation of the waterline starting next week and then start fine grading the site for the placement of concrete curb, stone and asphalt.  The contractor will not be working much during the week of Christmas.  They will be back on-site starting January 2nd.  The project is still being affected by rain as they work through this fall.  Their revised schedule shows them completing around the end of January.

Manager’s Report
Mr. Schrantz discussed:

The company, Aviation Management Consultant Company, that will be working with Talbert & Bright to develop the business plan, rates and charging and the forecasting of revenues over the next 25 years.

ADJOURNMENT
There being no further business, the meeting was adjourned.

                                                                                    CT Cowling
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.