The regular meeting of the Chesapeake Airport Authority was held on Wednesday, February 13, 2019 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.
|MEMBERS PRESENT||Wynn Dixon, CT Cowling, Burke Craver, Meredith Kennedy, Steve Morien, Paul Chappell, and Chad Diederich|
|MEMBERS ABSENT||Don Britt and Dick Cheliras|
|AIRPORT MANAGER||Chris Schrantz|
|LEGAL COUNSEL||Anita Poston, Vandeventer Black LLP|
|ENGINEERS||Steve Peterson, Talbert & Bright|
CALL TO ORDER
Chairman Cowling called the February 13, 2019 meeting to order.
A motion was made and passed unanimously to accept the minutes from the meeting of January 2018.
Chairman Cowling reminded everyone that March meeting has been changed to March 20 due to scheduling conflicts.
Mr. Britt sent an email that since he couldn’t be here tonight to have someone present it and the email stated that he found the January 2019 financials to be in order. Mr. Craver made a motion which was seconded and passed unanimously to approve the financial reports for January 2019.
Mr. Schrantz reviewed the invoices over $1,000:
Progressive Insurance $1,414.00 (Annual Operations Vehicle Premium),
Parkway Grading $69,998.97 (State Capital Project CS6-49 Corporate Hangar Site Construction, Pay Request 5).
Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2018/2019 included:
Univar $1,147.91 (Waste Water Treatment Plant Supplies),
Stevenson Tractor $1,369.18 (AC Repair on Tractor),
Talbert & Bright $11,606.85 (Corporate Hangar Site Construction Inv. 6),
Talbert & Bright $1,316.10 (Airfield Pavement/Lighting Inv. 4),
US Bank $9,771.83 (Monthly bond),
US Bank $1,210.00 (Trustee Fee),
Dominion Virginia Power $2,320.37 (Utility Bill),
Dominion Virginia Power $1,566.97 (Utility Bill),
Union Bank & Trust $1,344.37 (Credit Card).
A motion was made, seconded and passed to approve payment of the invoices as presented.
TALBERT & BRIGHT REPORT
Mr. Peterson gave the following report:
Corporate Hangar Site Preparation
The contractor is on shutdown due to weather conditions. They hope to be back to work in March.
Talbert & Bright is still working on the VPDES permit. This permit is an individual permit for the airport because of the sewer treatment plant. The deadline is in April so we will plan to have everything prepared by March.
The following motion was made, seconded and passed unanimously:
I move that the Board of the Chesapeake Airport Authority convene in a closed session, pursuant to the exemptions of Virginia Code Sections 2.2-3711(A) (1) (3)), to discuss:
- The assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees, or employees of the Authority;
- The disposition of real property of the Authority where discussion in an open meeting would adversely affect the Authority’s bargaining position or negotiating strategy.
A motion was made and seconded and approved to go into closed session.
CLOSED MEETING COMMENCED – ___7:30___ P.M.
RECONVENE PUBLIC MEETING – _7:40____ P.M.
Certification of Closed Meeting:
Ms. Kennedy made the following motion which was seconded and passed by roll call vote recorded below:
Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.
Mr. Diederich Yes
Ms. Kennedy Yes
Mr. Chappell Yes
Mr. Dixon Yes
Mr. Craver Yes
Mr. Cowling Yes
Mr. Morien Yes
The minutes will reflect that the certification was made by Ms. Kennedy.
Mr. Craver made a motion that the salary recommendation presented by Vice Chairman for the airport manager be adopted. A motion was made, seconded and passed to approve the salary recommendation.
Mr. Schrantz manager report:
Mr. Schrantz discussed the progress of the implementation of the Wage Works account for the employees benefit. The bank account has been set up to handle the wage works withdrawals. We are still working on how the record keeping is going to be handled.
Mr. Schrantz discussed his meeting with the FAA and the results of that meeting. The discussion centered around the 5-year horizon of the airport and getting the runway rehabilitation project into the mid-term plans.
Mr. Schrantz discussed that he was contacted about the installation of another solar farm to the northeast of the airport and the results of that conversation. The parcel is one-quarter of a mile from the end of the pavement of runway 5. They are still exploring their options and it would occur after 2020.
Mr. Schrantz discussed legislative day that he attended. The 2-day event was held in Richmond. They had a drone presentation and had great displays from different organizations. The next day he met with different legislators.
Mr. Schrantz discussed WHRO and the fact they were dropping their website maintenance services. Mr. Schrantz stated we were already working on a new website with a different developer.
Mr. Schrantz discussed that WHRO has updated their email servers and that they are now mobile friendly and are dropping charges for email services.
Mr. Schrantz discussed the problems we are having with our gate system. One of our gate operators has been out of service and waiting on parts. Now the main entrance gate is now having issues. Also, there are some problems with some of the posts and they need to be replaced. The costs to repair these gates could be as high as $20,000. This can be covered by the contingency fund.
Chairman Cowling thanked everyone for their hard work on the authority.
Mr. Beaulieu discussed the upgrade they have made to their rental car business with a new partnership with Nissan. They were using Hertz. Nissan is going to have 4-6 cars here all the time and the beginning charges will start around $25.
There being no further business, the meeting was adjourned.
The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.