The regular meeting of the Chesapeake Airport Authority was held on Wednesday, January 13, 2016 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.
CALL TO ORDER
Mr. CT Cowling presented a plaque of appreciation to Mr. Earl Hollowell for his time as Chairman of the Authority
Mr. Brian Miller asked that the December meeting minutes clarify the intent of his comments.
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of December 2015 with the clarifications added by Mr. Miller.
Mr. Chris Schrantz reviewed the invoices for the month: Talbert & Bright $4,693.37 (FBO Facility Study), $1,411.50 (CF6-18), $8,133.55 (CF6-20); Weeden & Associates $5,000.00 (DBE Program).
Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2015 included: Dominion Virginia Power $1,539.23 (Utility Bill); US Bank $9,567.00 (Bond); Coastal Lighting $1,091.30 (Lights); Pender & Coward $3,319.00 (Deal Property); and City of Chesapeake $33,284.04 (Stormwater Fees).
A motion was made, seconded and passed 7-0 to pay the invoices over $1,000 for the December/January 2015/2016 with an abstention from Mr. Brian Miller.
Mr. Chris Schrantz stated that Prevalence will be paying by the square footage for their land lease for the trailer along with negotiated SASO fee per month to be reviewed at the end of 12 months along with their financials for renegotiation as well as a one-time application fee. A motion was made, seconded and passed to grant Prevalence Aerospace SASO status contingent upon background checks and updated insurance forms.
Rules and Review Committee
TALBERT & BRIGHT REPORT
North Terminal Area Apron Phase I & II
Mr. Beaulieu stated that they sell fuel to Prevalence and have no objection to them being here and are working with them for other items. Mr. Beaulieu stated that he would like clarification on how CAA intends to entertain new businesses on the airport going forward. Mr. CT Cowling commented on PREVAILANCE Aerospace and that they are still operating under EPIX until all requirements for SASO are in place and the contract is approved. Mr. Brian Miller stated that Prevalence on their website stated that they have been here since February 2015.
Mr. Beaulieu directly questioned the counsel to CAA. Ms. Anita Poston stated that she represents the authority and is not going to respond to questioning by Mr. Beaulieu.
Mr. Miller reminded the authority that there wasn’t any training on how to conduct themselves as an authority member and recommends that we offer training for the next new member as well as current members.
Mr. Don Britt stated that he doesn’t have a long range view on what the mission, vision or goals of the airport.
Mr. Chris Schrantz discussed the mission statement that was developed by the steering committee. If members need to meet with other committees, they need to let the airport manager know and he will get that meeting published.
Mr. Don Britt asked about the long range plan the airport has and Mr. Chris Schrantz stated that we do have one that it’s a 6-year plan that is reviewed every year.
Mr. CT Cowling stated that he is reviewing how the agenda for the meetings is developed and considering having tenants submit their comments to the authority prior to the meeting and putting a time limit of 3 to 5 minutes and then we can adequately address any questions that may come up.
Mr. Cowling is also looking at having committees only submit reports at the meeting on items that have been assigned by the chairman. Mr. Cowling stated that the agenda is developed based upon the bylaws of the authority and at the discretion of the chairman and that the committees serve at the discretion of the chairman that going outside of committee assignments or stepping on other committee’s areas of responsibility is not an acceptable practice. Mr. Cowling stated that we are a policy board of directors and that we are not 9 separate managers of the daily operations of the airport.
Mr. Cowling also is looking at having a consent agenda where we can vote on the minutes financials and invoices over $1,000 and approved in one motion without having to go over every item.
Mr. Cowling also stated that the city officials do know they are welcome to attend the authority members.
Mr. Chris Schrantz stated that we make sure that the appropriate people are notified about the authority meeting nights.
The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.