The regular meeting of the Chesapeake Airport Authority was held on Wednesday, August 12, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.
CALL TO ORDER
Ms. Meredith Kennedy asked that she would like clarification on what email can be FOIA-ed. Mr. CT Cowling stated that any emails that talk about the Chesapeake Airport can be FOIA-ed.
Mr. Brian Miller discussed having a firstname.lastname@example.org email address that members can copy, instead of having another email to keep track of along with personal emails. Ms. Kennedy stated that she likes having the separate email from her personal email.
Ms. Anita Poston discussed the FOIA rules with the members.
Mr. Don Britt asked whether we can go to Cox for email if we wanted to. Mr. Chris Schrantz stated that we can use Cox if wanted it. Mr. Schrantz stated that he will explore other options to include the city.
Mr. Don Britt discussed changing the format of the Income Statement. The current format only has the approved budget numbers and other numbers that weren’t budget such as grants are not entered in the budget area. This skews the budget analysis. Mr. Britt would like the budget area to have numbers in the budget which would entail that Ms. Mary Cover would put in the actual numbers in the budget area to help with the analysis. Mr. Chris Schrantz stated that Ms. Cover can do that every month but she would like to make sure that the members understood what she is doing. She would have to put unapproved numbers in the budget column and change them every month as needed. As long as the members understood, she would do whatever is requested of her in this area. Mr. CT Cowling asked Mr. Britt if he can work with the numbers until the staff can come up with a better presentation.
Mr. Chris Schrantz went over the invoices for the month: DEQ $4,900 (Penalty); REIT $330,000 (Mediated Agreement); Multraguard $6,869.86 (Security Cameras); VMGLI $2,307.00 (Workers’ Comp); USI $9,773.15 (Bond Payment); Dixon Hughes & Goodman $3,000.00 (Audit); New Horizon’s $2,200.00, 38,500.00 (Restriping); Dominion Virginia Power $1,995.00 (Power Bill); VSC Fire & Security 1,040.00 (Annual Agreement); USI Insurance $22,404.00 (Annual Premium); QTPOD $1,190.18 (Fuel Farm); Talbert & Bright $10,238.60 (NTA PH 1 & 2); Four C Construction $8,068.00 (Lighting Project).
Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2015: Talbert & Bright $5,477.76 (CS6-43) and Pender & Coward $2,124.25 (Deal Property).
A motion was made, seconded and passed unanimously to pay the invoices over $1,000 for the month.
Mr. Don Britt discussed a meeting he attended where the discussion of the new road that should come by the airport was brought up and it was suggested by Mr. Artie Williams (Planning Commission) that we hold a joint meeting with the planning commission.
TALBERT & BRIGHT
North Terminal Area Apron Phase I & II
Security Camera Upgrade and Lighting Project
Tractor Repair Grant
Transportation Secretary Layne
Mr. CT Cowling stated that he would like to caution members to not make public comments about any negotiations or litigations going on at the airport. Let the attorneys handle those kinds of questions.
The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.