CHESAPEAKE AIRPORT AUTHORITY MINUTES August 12, 2015

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, August 12, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the August 2015 meeting to order at 7:00 p. m.

MINTUES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of July 2015.

Ms. Meredith Kennedy asked that she would like clarification on what email can be FOIA-ed. Mr. CT Cowling stated that any emails that talk about the Chesapeake Airport can be FOIA-ed.

Mr. Brian Miller discussed having a [email protected] email address that members can copy, instead of having another email to keep track of along with personal emails. Ms. Kennedy stated that she likes having the separate email from her personal email.

Ms. Anita Poston discussed the FOIA rules with the members.

Mr. Don Britt asked whether we can go to Cox for email if we wanted to. Mr. Chris Schrantz stated that we can use Cox if wanted it. Mr. Schrantz stated that he will explore other options to include the city.

TREASURER’S REPORT
Mr. Don Britt stated that he inspected the financial statements and found them in order. A motion was made, seconded and passed to approve the financials for July 2015.

Mr. Don Britt discussed changing the format of the Income Statement. The current format only has the approved budget numbers and other numbers that weren’t budget such as grants are not entered in the budget area. This skews the budget analysis. Mr. Britt would like the budget area to have numbers in the budget which would entail that Ms. Mary Cover would put in the actual numbers in the budget area to help with the analysis. Mr. Chris Schrantz stated that Ms. Cover can do that every month but she would like to make sure that the members understood what she is doing. She would have to put unapproved numbers in the budget column and change them every month as needed. As long as the members understood, she would do whatever is requested of her in this area. Mr. CT Cowling asked Mr. Britt if he can work with the numbers until the staff can come up with a better presentation.

INVOICES

Mr. Chris Schrantz went over the invoices for the month: DEQ $4,900 (Penalty); REIT $330,000 (Mediated Agreement); Multraguard $6,869.86 (Security Cameras); VMGLI $2,307.00 (Workers’ Comp); USI $9,773.15 (Bond Payment); Dixon Hughes & Goodman $3,000.00 (Audit); New Horizon’s $2,200.00, 38,500.00 (Restriping); Dominion Virginia Power $1,995.00 (Power Bill); VSC Fire & Security 1,040.00 (Annual Agreement); USI Insurance $22,404.00 (Annual Premium); QTPOD $1,190.18 (Fuel Farm); Talbert & Bright $10,238.60 (NTA PH 1 & 2); Four C Construction $8,068.00 (Lighting Project).

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2015: Talbert & Bright $5,477.76 (CS6-43) and Pender & Coward $2,124.25 (Deal Property).

A motion was made, seconded and passed unanimously to pay the invoices over $1,000 for the month.

OLD BUSINESS
None

NEW BUSINESS
COMMITTEE SELECTIONS
Mr. CT Cowling named the committees and their members for the upcoming year: FBO Committee – Mr. Earl Hollowell and Mr. Vince Gordon; Capital Development Committee – Mr. Don Britt and Mr. Richard Cheliras; Steering Committee – Mr. Burke Craver and Mr. Brian Miller; Security Committee – Ms. Meredith Kennedy and Mr. Richard Cheliras; Marketing Committee – Ms. Meredith Kennedy and Mr. Vince Gordon; Finance Committee – Mr. Don Britt and Mr. Burke Craver; Rules Review Committee – Mr. Brian Miller.

Mr. Don Britt discussed a meeting he attended where the discussion of the new road that should come by the airport was brought up and it was suggested by Mr. Artie Williams (Planning Commission) that we hold a joint meeting with the planning commission.

COMMITTEE REPORTS
Marketing
Ms. Meredith Kennedy stated that 3 people have responded and had three different areas that they would like to see problems corrected: Bathrooms closer to hangars, city water and Beach Craft Service. There were a few dissatisfactions: fuel prices and lack of specialized maintenance areas. Ms. Kennedy asked the members what areas we should survey next. Ms. Kennedy discussed what the previous survey covered.

Steering Committee
Mr. Brian Miller discussed the airports that he has been flying into over the last month.

TALBERT & BRIGHT
Off-Airport Easement Acquisition/Obstruction Removal EA
Mr. Steve Peterson stated has sent out the draft to the FAA and DOAV and hope to see a response in the next 45 days but the FAA may take several months.

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated that the FAA has the grant application and we are going before the VAB board next week to get state matching funds.

MANAGER’S REPORT
Runway Striping
Mr. Chris Schrantz stated the project is complete and the state is happy with the results.

Security Camera Upgrade and Lighting Project
Mr. Chris Schrantz stated the security camera upgrade and lighting project is complete.

Tractor Repair Grant
Mr. Chris Schrantz stated that the engine on the tractor needs repair. The state will participate with a 50% grant.

Fire Department
Mr. Chris Schrantz stated that the dry hydrants need some maintenance work.

Transportation Secretary Layne
Mr. Chris Schrantz stated that Secretary Layne is scheduled to fly into the Chesapeake Airport on September 10 from 830 to 930. The DOAV stated that the leadership may want to be here that day. Mr. Brian Miller stated that we should have a wish list to talk to the secretary about in regards to airport projects.

TENANT’S COMMENTS
Horizon Aviation
Mr. John Beaulieu discussed Mr. Brian Miller’s report on the different airports that he reports on. Mr. Beaulieu stated that we should be looking at airports that are similar to our airport when making comparisons for improvements. Mr. Beaulieu stated their flying camp went very well.

MEMBER COMMENTS
Mr. Brian Miller discussed Mr. Beaulieu’s comments and Mr. Miller’s view on how he views the way the airport should be. Mr. John Beaulieu discussed Mr. Miller’s comments.

CHAIRMAN’S COMMENTS
Mr. CT Cowling welcomed Mr. Anita Poston, as our new legal counsel.

Mr. CT Cowling stated that he would like to caution members to not make public comments about any negotiations or litigations going on at the airport. Let the attorneys handle those kinds of questions.

ADJOURNMENT
There being no further business, a motion was made, seconded passed to adjourn the meeting.

                                                                                    CT Cowling
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.