The regular meeting of the Chesapeake Airport Authority was on Tuesday, August 10, 2021 at 7:00 p.m., at the Chesapeake Airport, Chesapeake Virginia.
MEMBERS PRESENT: Gregg Benshoff, Chad Diederich, Wynn Dixon, Paul Chappell, Richard McMillian and Meredith Kennedy
MEMBERS ABSENT: Richard Cheliras and CT Cowling
AIRPORT MANAGER: Chris Schrantz
ACCOUNTING MANAGER: Mary Cover
LEGAL COUNSEL: Anita Poston, Vandeventer Black LLP
CALL TO ORDER
Vice-Chairman Dixon called the August 2021 meeting to order at 7 pm.
Mr. Beaulieu discussed the inspection he had from the FAA and the issues that were identified and need to be addressed by the Authority. Vice-Chairman Dixon asked Mr. Beaulieu to send the Authority a copy of the inspection report so that the Authority can address any issues they are responsible for.
MOTION TO APPROVE THE MINUTES FROM JUNE/JULY MEETING
A motion was made and duly seconded, to accept the minutes from the June and July 2021 meeting. The motion passed unanimously.
MOTION TO APPROVE FINANCIAL STATEMENTS
Ms. Kennedy reviewed the financial statements for June and July 2021 and made a motion to accept them as presented. The motion was duly seconded and passed unanimously.
INVOICES OVER $4,999
Mr. Schrantz recited the invoices to approve:
Talbert & Bright – AIP3-51-023 Inv. 6$ 6,406.10
Talbert & Bright – AIP3-51-023Inv. 7$ 6,406.10
Talbert & Bright – CS6-56 Inv. 7$ 11,756.82
Talbert & Bright – CS6-56 Inv. 8$ 17,367.35
Talbert & Bright – CS6-56 Inv. 9$ 14,056.27
Talbert & Bright – CS6-55 Inv. 5$ 14,617.66
Slurry Pavers PR Request 1$245,657.33
Slurry Pavers PR Request 2$176,124.70
Garlow Insurance Liability Insurance$ 24,026.00
Garlow Insurance Annual Prem$ 5,135.00
A motion to approve the invoices over $4,999 as presented was made. The motion was duly seconded and passed unanimously.
NOMINATION COMMITTEE RECOMMENDATION
Ms. Kennedy of the Nomination Committee discussed how the committee came up with the selection of officers that she is going to recommend for the FY 2022. The committee nominated CT Cowling for Chairman, Wynn Dixon for Vice-Chairman and Meredith Kenney for Secretary/Treasurer.
A motion was made to approve the nominations, it was seconded and passed 5 to 0 with Mr. Diederich abstaining.
ENGINEERS REPORT By Steve Peterson, Talbert & Bright
T-Hangar Pavement Rehabilitation – Phase 1 (Construction)
Paving operations have been completed as well as the final seal coating and marking. The surveyor is scheduled to be out this week to perform the as-built survey. There is one area in front of a hangar that had water enter the hangar. This area will be looked at corrective measures will be made if the grades are not correct. A preliminary inspection was performed earlier today and there are several items that the contractor will need to address including surface marking issues.
T-Hangar/Terminal Parking Lot Pavement Rehabilitation – Phase 2 (Design)
The bids were opened for this project on July 8th. The project is schedule to go to the Virginia Aviation Board for approval at the board meeting this month.
Runway and Taxiway Lighting Rehabilitation
We are continuing our design of the lighting rehabilitation. Design efforts are at approximately 75%. The next submission date is February 2021 for the 90% package. This project is currently shown in FY22 of the federal fiscal year. The project is still scheduled to bid in April 2022.
Maintenance Equipment Storage Building
We are moving forward with the design of the storage building. This facility is being design next to the airports existing maintenance storage building to house the airport broom truck. The design should be completed in the next 90 days.
Mr. Schrantz discussed the following:
Meeting with City Manager Staff – Met with Laura Fitzpatrick (Deputy City Manager), Nancy Tracy (Finance Director), and Jonathan Hobbs (Budget Director). Discussion consisted of the bond issue that we are trying to get started and the problems that were preventing the city to sign off on it. Nancy Tracy asked that we take out the estimated .6% that we had determined as city contribution during the life of the bond. She felt we that the city couldn’t commit to future funds. Discussions were also held concerning the budget we submit to the city each year and our issue that the city slashes our requested contribution and throws our budget off each year. We discussed the problems and left the meeting with some important information and the assurance they are going to look into these items.
Britt Resignation – Mr. Britt has resigned from the authority. We thank him for his service.
RFP Proposal – They will be submitted to the authority next week for review.
Audit Update – Ms. Cover gave a preliminary report on the audit and the findings the auditor’s have to date. She will be sending out the draft audit financials for their comment and review.
Mr. Benshoff discussed bringing a food truck to the airport and will begin working to get it started.
There being no further business, the meeting was adjourned.