CHESAPEAKE AIRPORT AUTHORITY MINUTES September 12, 2012

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

September 12, 2012 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the September 2012 meeting to order at 7:00 p. m.

FY2012 FINANCIAL AUDIT – LESLIE ROBERTS (DIXON HUGHES & GOODMAN)
Mr. Burke Craver asked that the board hear the audit report information at this time in the meeting. Mr. Earl Hollowell concurred and introduced Lesley Roberts of Dixon, Hughes and Goodman to give the audit report findings. Ms. Roberts stated that the audit went very smoothly this year. Ms. Roberts discussed the single audit requirements that required additional audit work that were in addition to the normal yearly audit, due to the airport going over the federal guideline thresholds of $500,000. Ms. Roberts then went through each part of the audit report. A couple of formatting errors were found in the bound copies. Ms. Roberts stated the corrections will be made and new copies will be prepared. A motion was made to accept the audit as presented once the corrections are made. The motion was seconded and passed unanimously to accept the audit. Mr. Burke Craver recommends that Mr. Joe Love investigate ways to improve the IT control and report back to the finance committee. Mr. Joe Love thanked the Office Coordinator for a good job with the audit.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the August 2012 meeting.

TREASURER’S REPORT
Mr. Tom Epley stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Berkeley Mid-Atlantic Insurance $6,600.00 (Qtrly Insurance); DEQ 1,810.00 (Annual Permit); Dixon, Hughes, Goodman $9,500.00 (Audit Fee); Vaisala $2,712.00 (AWOS Display Replacement), $52,252.00 (AWOS Upgrade). A motion was made, seconded and passed unanimously to approve the invoices for the month of August/September 2012.

OLD BUSINESS
None

NEW BUSINESS
None

TALBERT & BRIGHT – Submitted by Steve Peterson
North Terminal Area
Mr. Steve Peterson discussed the project status. Mr. Love discussed the status of the DEQ permit. Hopefully, the permit will be here by Monday and then we can get it out of here. Then we can take care of any final fees and then get the grant. Hopefully, within the next 10 days we will get the project going. Mr. Love stated that he will keep the members updated every 3-4 days. Mr. Vince Gordon suggested that we contact Randy Forbes office to let them know the status of the permit.

Perimeter Road
Mr. Steve Peterson discussed the project status.

AIRPORT MANAGER’S REPORT
Aviation Conference
Mr. Joe Love stated that he and Mr. Earl Hollowell attended the conference and that the conference went very well. 

New Employee
Mr. Joe Love stated that we have a new hire to replace Jay Hartman. His name is Dan Bigley.

FAA Request For a Meeting
Mr. Joe Love stated that the FAA wants to meet with the capital improvement committee on October 11 at 11 am to discuss next year’s budget.

Customer Appreciation Day
Mr. Joe Love met with John Beaulieu and Robert Ziengfuss to discuss the participation into the customer appreciation day.

Spring Fly-In
Mr. Love stated that the marketing committee will be working on putting this together.

Board Member Status
Mr. Joe Love stated that Mr. Tom Love is doing well after some major surgery.
Mr. Joe Love stated that he has had some chest discomfort recently and will be going in for a heart catherization tomorrow.

Chairman’s Comments:
Mr. Earl Hollowell discussed the Memphis Belle event and thought that it had gone very well.
Mr. Earl Hollowell mentioned that Dominion Meadows have tabled their request at this time.
Mr. Earl Hollowell discussed the upcoming Holiday Meeting and wanted to hear what the members thought that the Authority should do this year. Should we do our own thing or go along with the other authorities like we did last year. Mr. Joe Love said he will send an email out to the members about the Holiday Meeting asking for feedback.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Earl S. Hollowell, Jr.
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.