The regular meeting of the Chesapeake Airport Authority was held on Wednesday, November 9, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.
MEMBERS PRESENTKevin Hubbard, Earl Hollowell, Julian Jackson, Herb Perlin, Tom Love, Vince Gordon, Burke Craver, Tom Epley and Lee Lowder
AIRPORT MANAGER Joseph Love LEGAL COUNCIL Robert Powell, Kaufman & Canoles ENGINEERS Jeff Tarkington, Talbert & Bright FBO REPRESENTATIVE John Beaulieu, Horizon Aviation FLEET SERVICES George Hrichak, Fleet Manager SASO REPRESENTATIVE David Johnson, Tidewater Flight Center
CALL TO ORDER Mr. Kevin Hubbard declared a quorum present and called the November 2011 meeting to order at 7:00 p. m.
MINUTES After review of the minutes, a motion was made and passed unanimously to accept the minutes from the October 2011 meeting.
TREASURER’S REPORT Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.
INVOICES Mr. Joe Love went over the invoices for the month: VSC $79,515.95 (Fire Suppression Pay Request); Talbert & Bright $3,030.87 (Obstruction Removal); Virginia Resources Recycled $102,785.00 (Obstruction Removal Pay Request); Pender & Coward $3,273.00 (C&H). Members discussed the progress and status of the obstruction removal and question and answers were directed to Mr. Jeff Tarkington and Mr. Joe Love. Progress is on schedule and has been inspected by Mr. Love and the contractor and Talbert & Bright Representative. Mr. Vince Gordon asked what is the time table for removing the logs from the ditch on the land of Mr. Tom Stokes. Mr. Joe Love indicated that he would look into it. A motion was made, seconded and passed unanimously to approve the invoices for the month of October/November 2011 except for the invoice from Pender & Coward to be paid after review by the chairman.
OLD BUSINESS None
NEW BUSINESSFY2013 CAPITAL IMPROVEMENT PROGRAM Mr. Lee Lowder stated that Mr. Joe Love has prepared the boiler plate of the budget from last year. Mr. Lowder stated that the committee met before the meeting. There are still some items that need to be ironed out and the committee is not ready to recommend this budget to the committee at this time. Mr. Lowder stated that they are looking for additional funding revenues to add to the budget. Mr. Joe Love stated that he hopes to have this budget sent out to the members before the December meeting for their review.
FY2013 OPERATING BUDGET Mr. Burke Craver stated that the committee met today to discuss and review the operating budget as well as review the guidelines from the city. The city asked for a 5% and 10% reduction budget. Mr. Craver stated that Mr. Joe Love also created a budget based on a 0% reduction. Mr. Craver discussed the effects of the refinance of our bonds and the additional revenue that it will create. Mr. Craver stated that if there are any additional projects or monies that the board would like to add to the budget, please let the committee know before they go final with the budget numbers. The committee will be preparing the budgets in terms of 0%, 5%, 10% reductions.
TALBERT & BRIGHT – Submitted by Jeff Tarkington Fire Suppression – The building and pump are in. The contractor is making final connections. We are waiting on Dominion Power to run line to building. Other than power and the alarm they are planning being finished with installation by the end of this month. After that it will be system testing and start up
Silviculture – Wetlands replanting is starting, should be complete mid December.
RPZ Land Acq – No Change. Each owner has been offered the review appraisal amount and we have not received any counter offer as yet.
Wetland Mitigation – working with USCOE on 404 permit.
EA for Security Perimeter Road – field Wetland delineating is taking place next week.
AIRPORT MANAGER’S REPORTSign Project Mr. Love stated that Frank Williams finally received the approvals from the city and will have the surveyor in next week and hopefully, the contractor will be working on the sign before the next meeting.
Navigation System Problems Mr. Joe Love discussed the problems with the glide slope and they will be out to fix it tomorrow or Friday. This maintained by the state. The grounds communication is the radio system, people use to get instrument clearances is also having problems. We also have the PAPI’s out and are still waiting for a part.
Obstruction Removal Mr. Joe Love stated that the fence was taken down and put back up to accommodate the obstruction clearing.
Eradication Permit Mr. Joe Love stated that we have had 1 small buck killed this year on our permit
December Meeting Mr. Joe Love stated that the next meeting is Wednesday, December 7, 2011 at 3 pm., at Economic Development, followed by a social mixer of businesses from the City of Chesapeake at 4 pm.
Holiday Leave Mr. Love stated that he will not be in the office for the rest of the holiday week.
Chairman’s Report Mr. Kevin Hubbard discussed the situation involving Mark Christian and his missing hunting dog that disappeared from the airport.
Mr. Hubbard stated that Mr. Barry Knight was not able to make any progress with Mr. Holten.
Mr. Hubbard stated that the tree issue is still being worked upon and we need to get with the city attorney and the feds.
FBO Report Mr. John Beaulieu requested that we need a RCO system here at the airport.
EXECUTIVE SESSION Mr. Vince Gordon made a motion, seconded by Mr. Herb Perlin to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 as indicated on Form I attached hereto and made a part hereof.
Mr. Julian Jackson made a motion, seconded by Mr. Herb Perlin and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.
Mr. Lee Lowder made a motion that we send the SASO, Tidewater Flight Center, a notice of termination of their SASO agreement, in accordance with the letter that Mr. Robert Powell drafted. The motion was seconded and passed unanimously with 1 abstention from Mr. Herb Perlin, to terminate the SASO agreement with Tidewater Flight Center.
ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.
Kevin Hubbard Chairman
The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.