The regular meeting of the Chesapeake Airport Authority was held via Zoom technology platform on Wednesday, March 2, 2021 at 7:00 p.m., from the Chesapeake Airport, Chesapeake Virginia.
MEMBERS PRESENT: Don Britt, Richard Cheliras, C. T. Cowling, Chad Diederich, Wynn Dixon, Paul Chappell, and Meredith Kennedy
MEMBERS ABSENT: Richard McMillian
AIRPORT MANAGER: Chris Schrantz
AIRPORT STAFF: Mary Cover
LEGAL COUNSEL: Anita Poston, Vandeventer Black LLP
CITY LIAISON: George Hrichak, City Garage
CALL TO ORDER
Chairman Cowling called the meeting to order and advised the members of the process to be followed during the electronic meeting. Roll was taken with attendance as noted above.
RESOLUTION TO ALLOW REMOTE PARTICIPATION
The Chairman entertained a motion by Mr. Dixon that was properly seconded to certify and approve the remote meeting.
The Chesapeake Airport Authority Board is meeting at 7:00 PM on March 2, 2021 pursuant to the Operating Policies adopted by the Virginia General Assembly to allow the governing board of a public body to meet by electronic communication means without a quorum of the members physically assembled in one location when the Governor has declared a state of emergency;
Whereas, the Governor has declared a state of emergency due to the COVID-19 pandemic the nature of which makes it impractical and unsafe for the Members and staff of the Authority to assemble in a single location; and
Whereas, the purpose of the meeting is to discuss and transact the business necessary to continue operations of the Authority and the Chesapeake Regional Airport which it owns and operates; and
Whereas, the Authority shall make available a recording or transcript of the meeting following the meeting; and
Whereas, the Authority has given notice to the public of its meeting all as required in accordance with the law; and
Whereas, the public has access to this meeting through electronic means through an audio connection provided by Zoom Meeting Platform; and
Whereas this Resolution shall be filed in the minutes of the meeting.
Now therefore, the Authority hereby finds and certifies that the aforesaid conditions for the holding of this meeting remotely have been satisfied, and the holding of the meeting by electronic means is hereby approved.
A roll call vote was taken as follows:
Mr. Britt Yes
Mr. Cheliras Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. Cowling Yes
Mr. McMillian Yes
A motion was made by Richard Cheliras and duly seconded by Meredith Kennedy and passed unanimously.
MOTION TO APPROVE THE MINUTES FROM FEBRUARY MEETING
A motion was made and duly seconded, to accept the minutes from the February 2021 meeting. The motion passed unanimously.
MOTION TO APPROVE FINANCIAL STATEMENTS
Mr. Britt reviewed the financial statements for February 2021 and made a motion to approve the financial statements as presented. The motion was duly seconded and passed unanimously.
INVOICES OVER $1000.
Mr. Schrantz recited all invoices over $1000:
| 01/11/2021 | Talbert & Bright | CS6-56 Inv. 3 | $17,582.92 | |||
| 02/08/2021 | Talbert & Bright | CS6-56 Inv. 4 | $1,447.73 | |||
| 02/17/2021 | Clerk of the Court | Settlement | $60,000.00 | |||
| 02/22/2021 | Ken Weeden | DBE | $7,788.00 | |||
| 03/02/2021 | Stevenson Tractor | Tractor Repair | $2,903.21 |
A motion to approve the invoices was made, duly seconded, and approved unanimously.
OLD BUSINESS
None
NEW BUSINESS
FY 22 OPERATIONS BUDGET
Mr. Chappell of the Budget Committee presented the FY 22 Operating Budget. The only items of note are that there are no staff raises this year and the staff has begun utilizing health insurance benefits. On behalf of the Committee, Mr. Chappell moved to approve the FY 22 Operations Budget which was unanimously approved.
ENGINEERS REPORT By Steve Peterson, Talbert & Bright
- T-Hangar Pavement Rehabilitation – Phase 1 (Construction)
A pre-construction meeting was held on February 24, 2021 with Slurry Pavers to discuss the scope of the project, phasing, contractual obligations, and project specifications. The anticipated notice to proceed date is April 5, 2021. Rain has been an issue for the past month. The hope is that the end of March and beginning of April will provide the drier weather needed to get started.
- T-Hangar/Terminal Parking Lot Pavement Rehabilitation – Phase 2 (Design)
Plans are still being developed including grading sheets, pavement details and project phasing. Grades are being evaluated and set for the T-hangar area and the parking plot. Impacts to utilities are being considered now including depth of drainage structures. We are coordinating with the airport to develop a phasing plan that will have the least amount of impact on the parking and access for the terminal and businesses. The next submission is planned for March 14th. This project is scheduled to be bid in June 2021 for funding at the August Virginia Aviation Board meeting.
- Runway and Taxiway Lighting Rehabilitation
The 35% submittal package was submitted to the FAA, DOAV and Airport Manager. The plans are currently being reviewed by the FAA. Comments have been received from the airport and the DOAV. This project is currently shown in FY22 of the federal fiscal year. FAA comments are still pending. The project is scheduled to bid in April 2022.
MANAGER’S REPORT
The Report was previously distributed and is attached to these Minutes.
- Meeting was held with W36 personnel last week. They are interested in continuing talks with CAA.
- Henry Thrasher was out on site to do an appraisal on the 2 hangar sites currently shovel ready and a like sized parcel of undeveloped land to the west of the new ramp area. He has estimated he will have a report by next Wednesday.
- The project to update the sinks, toilets and counter tops in the public restrooms has been delayed and will be considered for funding in the June meeting of the Virginia Aviation Board.
- The poll shows the greatest potential for attendance at a retreat is 1:00 PM to 4:00 PM on March 12th. However, we would still be missing 4 members. Ms. Puryear has offered her attendance at 2 consecutive CAA meetings if that would be an option CAA would like to pursue.
- The ramp in front of the Horizon leased line hangar has had a sub grade failure. This, like the renovations in the public restrooms, is an eligible project for funding. DOAV management is vetting every project and that takes additional time to review. I have asked the city’s contractor to repair the failed pavement before Foreign Object Debris “FOD” from that failed blacktop causes damage. They (DOAV) will not be participating in funding.
- We will be asking DOAV for funding of ramp and taxiway and runway striping. It has been about 5 years since our last marking project and the algae has accelerated the staining of the markings across the entire airport.
- The fuel farm outdoor payment terminal is no longer supported. I will be asking for grant funding to renew/repaint the tanks, replace the outdoor payment terminal and replace 2 dispensers. Our fuel farm portion (DOAV determined lifecycle of cost participation) resets in 2022.
- I have applied for our SECOND round of COVID-19 Relief Grant. This allocation was $23,000. The funds are specifically distributed for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt service payments.
- The ramp rehabilitation project phase 1 construction has been delayed by another month due to saturated soils. Looking at the rain days over the past several months, it appears that delaying the start from late fall was a wise decision.
Mr. Schrantz also advised that Mr. Morien resigned his position as Authority Member.
Mr. Schrantz asked for clarification of meeting date for the second Tuesday of each month at 7pm. A motion to approve the change in meeting schedule was made, duly seconded, and approved unanimously.
CHAIRMAN COMMENTS
Chairman Cowling thanked the members of the Authority for their time and contributions to the Authority.
ADJOURNMENT
There being no further business, the meeting was adjourned.
CT Cowling,
Chairman