CHESAPEAKE AIRPORT AUTHORITY MINUTES July 11, 2018

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, July 11, 2018 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Chairman Cowling called the July 2018 meeting to order.

WELCOME/INTRODUCTION TO NEW AUTHORITY MEMBERS
Chairman Cowling introduced the new members of the board, Mr. Paul Chappell, Mr. Steven Morien, and Mr. Chad Diederich.

PRESENTATION FROM GRASSFIELD SUNFARMS
Chairman Cowling introduced Mr. Mark Pearson, Managing Partner of SolarAccess. Mr. Pearson discussed a possible solar farm project across from the Airport and the application they had submitted to the city.

NOMINATING COMMITTEE REPORT
The nominating committee (Mr. Dick Cheliras and Mr. Vince Gordon) suggested the following candidates for selection as officers for the upcoming FY 2019: Mr. CT Cowling, Chairman, Mr. Wynn Dixon, Vice Chairman and Mr. Don Britt, Secretary/Treasurer. Mr. Burke Craver made a motion that the nominations be accepted and closed. The motion was passed unanimously.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of May/June 2018.

TREASURER’S REPORT
Mr. Britt stated that he found the May/June 2018 financials to be in order. Mr. Britt made a motion which was seconded and passed unanimously to approve the financial reports for May/June 2018.

INVOICES
Mr. Schrantz reviewed the invoices over $1,000: Austin Electric $1,100;1,100;1,100 (Inspections); VML $2,181 (Annual Premium); Replacement Lights $1,091.29 (Lights); City of Chesapeake $2,062.12 (Plan Review Fee); Pender & Coward $6,867 (Easement Acquisition Services project); and USI Insurance $22,477 (Annual Premium).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2018 included: US Bank $9,573.00 (Bond); Dominion Virginia Power $2,414.32, $1,407.25 (Utility); City of Chesapeake $33,294.04 (Stormwater Fees); Oessco $1,219.51 (Fuel Farm Repairs); Talbert & Bright $12,073.76 (CS6-47), $12,447.30 (CS6-46), US Bank $9,573 (Bond), Dominion Virginia Power $2,042.69, $2,542.77, $1,092.65 (Utility Bills), City of Chesapeake $13.500 (Semi-Annual Note), Z Artis $1.675 (WTTP chemicals), Erect-A-Tube$1,231.71 (Hangar Door Motor), and Weed Control $2,700 (Inv 10795).

A motion was made, seconded and passed to approve payment of the invoices as presented.

NEW BUSINESS
None

TALBERT & BRIGHT REPORT 
Mr. Peterson gave the following report:

Corporate Hangar Site Prep

Since the last meeting, in May, the construction plans have been formally approved by the City.  A pre-construction meeting was held on July 6th and the contractor is currently in the process of securing permits.  Permits should be obtained next week, and construction should start in the next couple of weeks.

CLOSED SESSION
Motion to convene closed meeting:
Mr. Craver made the following motion to convene a closed meeting; The motion was seconded by Mr. Britt and passed unanimously:

I move that the Board of the Chesapeake Airport Authority convene in a closed meeting pursuant to the exemptions at Virginia Code § 2.2-3711(A)(1) and (7) for the following matters:

(i) to discuss, consider or interview prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees, or employees of the Authority; and

(ii) for consultation with legal counsel retained by the Authority regarding specific legal matters requiring the provision of legal advice by such counsel.

CLOSED MEETING COMMENCED – 7:30 P.M.

RECONVENE PUBLIC MEETING – 7:40 P.M.

Certification of Closed Meeting:
Mr. Craver made the following motion which was seconded and passed by roll call vote recorded below:

Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:
Mr. Diederich – Yes
Mr. Craver – Yes
Mr. Morien – Yes
Mr. Britt – Yes
Mr. Cheliras – Yes
Ms. Kennedy – Yes
Mr. Chappell – Yes
Mr. Dixon – Yes
Mr. Cowling – Yes

The minutes will reflect that the certification was made by Mr. Craver.

OLD BUSINESS
OPERATING BUDGET
Mr. Schrantz reminded the Authority that the budget had been approved dependent on recommendation from the compensation committee regarding payroll. A motion was made and seconded to approve an increase of 5% retroactive to July 1, 2018 in the budget line item for compensation of full time staff.

Manager’s Report
Mr. Schrantz discussed:

            Control Vault for Runway Lights
Mr. Schrantz stated that the runway lights and the control vault are now working.

           Eastside Easement Acquisition Project
The offers have been sent out to the affected parties

            Refurbishment of Table and Chairs
DOAV has received the grant application but has not acted upon it yet.

Chairman Comments:
Mr. Cowling discussed the accident in May. Mr. Cowling discussed the farewell luncheon we gave Mr. Gordon and Mr. Hollowell. Mr. Schrantz discussed the background of the new gavel and block that the chairman uses.

Mr. Britt asked that the members take a moment and acknowledge the death of Mayor Bill Ward.

Mr. Cowling thanked everyone for all their work on the Authority.

ADJOURNMENT
There being no further business, the meeting was adjourned.

                                                                                    CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.