The regular meeting of the Chesapeake Airport Authority was held via Zoom technology platform on Wednesday, April 13, 2021 at 7:00 p.m., from the Chesapeake Airport, Chesapeake Virginia.
MEMBERS PRESENT: Don Britt, Richard Cheliras, Richard McMillian, Chad Diederich, Wynn Dixon, Paul Chappell, and Meredith Kennedy
MEMBERS ABSENT: C.T. Cowling
AIRPORT MANAGER: Chris Schrantz
AIRPORT STAFF: Mary Cover
LEGAL COUNSEL: Anita Poston, Vandeventer Black LLP
CITY LIAISON: George Hrichak, City Garage
CALL TO ORDER
Vice-Chairman Dixon called the meeting to order and advised the members of the process to be followed during the electronic meeting. Roll was taken with attendance as noted above.
RESOLUTION TO ALLOW REMOTE PARTICIPATION
The Vice-Chairman entertained a motion by Ms. Kennedy that was properly seconded to certify and approve the remote meeting.
The Chesapeake Airport Authority Board is meeting at 7:00 PM on April 13, 2021 pursuant to the Operating Policies adopted by the Virginia General Assembly to allow the governing board of a public body to meet by electronic communication means without a quorum of the members physically assembled in one location when the Governor has declared a state of emergency;
Whereas, the Governor has declared a state of emergency due to the COVID-19 pandemic the nature of which makes it impractical and unsafe for the Members and staff of the Authority to assemble in a single location; and
Whereas, the purpose of the meeting is to discuss and transact the business necessary to continue operations of the Authority and the Chesapeake Regional Airport which it owns and operates; and
Whereas, the Authority shall make available a recording or transcript of the meeting following the meeting; and
Whereas, the Authority has given notice to the public of its meeting all as required in accordance with the law; and
Whereas, the public has access to this meeting through electronic means through an audio connection provided by Zoom Meeting Platform; and
Whereas this Resolution shall be filed in the minutes of the meeting.
Now therefore, the Authority hereby finds and certifies that the aforesaid conditions for the holding of this meeting remotely have been satisfied, and the holding of the meeting by electronic means is hereby approved.
A roll call vote was taken as follows:
Mr. Chapel Yes
Mr. Britt Yes
Mr. Cheliras Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. Diederich No
Mr. McMillian Yes
A motion was made by Meredith Kennedy and duly seconded by Richard Cheliras and passed unanimously.
CLOSED SESSION
RESOLUTION TO GO INTO CLOSED MEETING
Ms. Kennedy made the following motion which was seconded and unanimously approved:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting pursuant to the exemption at Virginia Code § 2.2-3711. A. subparts:
(8) for consultation with legal counsel retained by the Authority regarding specific legal matters requiring the provision of legal advice by such counsel.
Following such motion, the Authority went into Closed Meeting.
Certification of Closed Meeting
Following the Closed Meeting, upon reconvening the Open Meeting, Mrs. Kennedy made the following motion: Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed or considered in the Closed Meeting. The motion was seconded and approved by Roll Call vote as follows:
Roll Call Vote
Mr. Britt Yes
Mr. Chappell Yes
Mr. Cheliras Yes
Mr. Diederich Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. McMillan Yes
Mr. Diederich made a motion that Mr. Schrantz be given the authority to negotiate up to the determined amount recommended by council for Parcel 11. The motion was seconded and approved by Roll Call vote as follows:
Mr. Chapel Yes
Mr. Britt Yes
Mr. Cheliras Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. Diederich No
Mr. McMillian Yes
PREVAILANCE AEROSPACE – VANESSA CHRISTIE
Ms. Christie gave an overview of her company’s latest achievements and future desires. Ms. Christie would like an update on the hangar progress and would like a sign announcing that her business is on the field.
MOTION TO APPROVE THE MINUTES FROM MARCH MEETING
A motion was made and duly seconded, to accept the minutes from the March 2021 meeting. The motion passed unanimously.
MOTION TO APPROVE FINANCIAL STATEMENTS
Mr. Britt reviewed the financial statements for March 2021 and made a motion to approve the financial statements as presented. The motion was duly seconded and passed with Mr. Cheliras and Mr. Diederich abstaining.
INVOICES OVER $1,000
Mr. Schrantz recited all invoices over $1000:
Talbert & Bright $6406.10 (AIP6-23 Rnwy Taxiway Lights), $6,656.67 (CS6-56 Txwy Rehab) and $2,560.39 (CS6-55 Txwy Rehab) A motion to approve was made, duly seconded, and approved unanimously.
OLD BUSINESS
By-Law Committee – Mr. Diederich discussed his proposed changes to the by-laws and made a motion to approve those changes. There was no second.
Mr. Schrantz suggested that workshop sessions be held to discuss the by-law changes proposed by Mr. Diederich.
NEW BUSINESS
None
COMMITTEE REPORTS
CAPITAL DEVELOPMENT COMMITTEE
Mr. Cheliras discussed being approached by an entity to get into a land lease. Mr. Cheliras stated that the committee supports Chris Schrantz and that he should continue with the process that he is already following.
FBO COMMITTEE
Ms. Kennedy discussed the FBO RFP. It hasn’t gone out to the Authority yet because there are some points the Authority needs to go over in closed session.
CLOSED SESSION
RESOLUTION TO GO INTO CLOSED MEETING
Ms. Kennedy made the following motion which was seconded and unanimously approved:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting pursuant to the exemption at Virginia Code § 2.2-3711. A. subparts:
(3) discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Authority.
Following such motion, the Authority went into Closed Meeting.
Certification of Closed Meeting
Following the Closed Meeting, upon reconvening the Open Meeting, Mrs. Kennedy made the following motion: Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed or considered in the Closed Meeting. The motion was seconded and approved by Roll Call vote as follows:
Roll Call Vote
Mr. Britt Yes
Mr. Chappell Yes
Mr. Cheliras Yes
Mr. Diederich Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. McMillan Yes
ENGINEERS REPORT By Steve Peterson, Talbert & Bright
T-Hangar Pavement Rehabilitation – Phase 1 (Construction)
The contractor began work on April 5th. The existing asphalt has been reclaimed. Cement is currently being added to the mix. This phase should be completed by the end of the week. Chip seal should be started next week with paving starting by the end of next week. Total contract time is 60 calendar days. Currently the contractor is ahead of schedule.
T-Hangar/Terminal Parking Lot Pavement Rehabilitation – Phase 2 (Design)
Plans are still being developed including grading plan, pavement details and project phasing. Grades are being evaluated and set for the T-hangar area and the parking plot. Impacts to utilities are being considered now including depth of drainage structures. We are coordinating with the airport to develop a phasing plan that will have the least amount of impact on the parking and access for the terminal and businesses. The next submission will be in early May. This project is scheduled to be bid in June 2021 for funding at the August Virginia Aviation Board meeting.
Runway and Taxiway Lighting Rehabilitation
The 35% submittal package was submitted to the FAA, DOAV and Airport Manager. The plans are currently being reviewed by the FAA. Comments have been received from the airport and the DOAV. This project is currently show in FY22 of the federal fiscal year. FAA comments are still pending. The project is still scheduled to bid in April 2022.
MANAGER’S REPORT
The Report was previously distributed and is attached to these Minutes.
ADJOURNMENT
There being no further business, the meeting was adjourned.
Wynn Dixon
Vice-Chairman