The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
November 18, 2009 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER                                                                                                             
Mr. Lee Lowder declared a quorom present and called the November 2009 meeting to order at 7:00 p.m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the October 2009 meeting.

TREASURER'S REPORTS
Mr. Joe Love discussed the various accounts and financial statements. Mr. Love stated that he had Southside Building Services do bush hog work and it was $1,300. Mr. Lowder felt it was inappropriate to use Southside because of the association with our employee, Jay Hartman. Mr. Love stated that he will look into the cost of buying a small tractor and bush hog.

INVOICES
Mr. Joe Love went over the invoices for the month: Talbert & Bright $3,518.03 (Environmental), $8,361.90 (Fire Suppression), 1,542.75 (Updates); City of Chesapeake $1,011.58 (Fuel); and Goodman & Company $3,500 (Audit Fee). A motion was made, seconded and passed unanimously to accept the treasurer’s report and the invoices for the months of November 2009.

Mr. Kurt Kennedy objected to holding the closed session at this time in the meeting.

EXECUTIVE SESSION
Mr. Burke Craver made a motion, seconded by Mr. Thomas Love and passed 9with Mr. Kennedy voting against) to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause A-7 attached hereto and made a part hereof.

Mr. Burke Craver made a motion, seconded by Mr. Thomas Love and passed unanimously to adjourn the Executive Session in accordance with the resolution as indicated on Form II of the Virginia Freedom Information Act, Section 2.2-3712 attached hereto and made a part hereof.

OLD BUSINESS
Frank Williams
Mr. Joe Love stated that after the city gave them demands for improvements on Rt. 17, the city has backed off and have settled for turn lanes for south and north bound on West Road. Mr. Love stated that Mr. Williams had agreed, and the rezoning request will go before the Planning Commission at its January meeting.

FBO/SASA Signs
Mr. Thomas Love stated that they have received a request from Andy Johnson to allow his sign on the Ruffin Building to stay. The committee recommends that the request be approved. Mr. Love stated they have also received a communication from John Beaulieu that he would like his Cessna sign requirements to be grandfathered. The committee also recommends approval of his request. A motion was made, seconded and passed unanimously to approve the requests of Tidewater Flight Center and Horizon Aviation concerning their signs.

2011 Budget
Mr. Joe Love stated that the city was not ready to give guidance on the budget. Mr. Love stated that he and Mr. Burke Craver were going to start working on the budget but couldn’t meet due to the storm. Mr. Love stated that he will try to get the budget to the authority for review at the December 2009 meeting.

TALBERT & BRIGHT REPORT
Obstruction Removal
Mr. Steve Peterson stated that they hope to get moving on that plan soon.

Fire Suppression System
Mr. Steve Peterson stated that he met with Mr. Love, Mr. Hollowell and the Fire Department. They present their plan and Mr. Peterson stated that the Fire Department seemed receptive to the plan. Mr. Peterson stated that they went over the design with the Fire Department. Mr. Lee Lowder stated that the plan that was developed hinged on the costs involved in the project. We ought to keep the costs as low as we can because we are going to try and have the city pay for it.

Maintenance Building
Mr. Joe stated that the City funds for this project have been received by the airport. We don’t want to give the contractor that won the low bid the notice to proceed until we have completed the permitting process. The authority members discussed the steps that we have to go through to get the project awarded and the notice to proceed given to the contractor. Mr. Lowder stated that he needs to review the letter drafted for the extension from the contractor.

FBO HORIZON AVIATION REPORT
Mr. John Beaulieu stated that they received their repair station certificate from the FAA. They now have an avionics certified shop. Horizon will now have to install greater security due to this certification.

AIRPORT MANAGER'S REPORT
Northeaster Storm Report
Mr. Love stated that we didn’t have anything from the flooding but did have water come in through the windows in the lobby. Someone will be out tomorrow to look at the windows to get them sealed.

December Meeting
Mr. Joe Love stated that the December meeting is December 2, 2009 at the Chesapeake Conference Center at 5:30 pm. Mr. Love confirmed with the members of the Authority who will be attending the meeting.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Leander M.  Lowder, III
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.